First establish what was rejected
A system message reporting a file error is not the same as a court refusal. Save the complete message, the attempted submission date and the filing reference, if assigned. Establish whether the problem concerns the document, signature, filer’s authority or a court decision.
Check the file and signatures
- Have you attached the correct file, rather than a preview, printout or scan?
- Does the electronic structure match the document type and relevant reporting period?
- Has the file been corrupted or altered after signing?
- Are all required signatures and other documents included, and do they validate correctly?
The technical diagnosis should be carried out with the bookkeeper and software provider. Do not independently alter approved financial figures merely to make the file pass validation.
Check the person making the filing
The filer’s identification or authority may be a separate issue. Compare their details with the current register and the selected service’s requirements. The rules for signing financial statements differ from those for filing documents with the register.
Choose the appropriate route
Financial documents are filed electronically. The Ministry of Justice provides the Financial Documents Repository (RDF) and registration services. If free filing with the RDF is unavailable, the paid application route indicated by the official system may be necessary. It is not, however, a universal remedy for every XML error or refusal.
Before resubmitting, check the service’s current instructions and the nature of the problem. Do not assume that a historical form name or former fee is still appropriate.
When documents need correction
Repairing a technical structure, changing financial figures and amending an approval resolution are different actions. Whether they are permissible cannot be answered in a single sentence. It is necessary to establish what is to change, the stage the statements have reached and the consequences under accounting and company law.
If the filing deadline is approaching, or a court request or decision has arrived, submit the documents for individual assessment. Keeping evidence of submission attempts helps reconstruct events but does not itself replace proper compliance with the obligation.
